Introduction

Currency Exchange Plans allow Account Admins in the platform to convert multiple currencies into a single Organizational Currency, enabling users to analyze cloud spend across Accounts and Tenants with different currencies.

Organizational Currencies can be configured for multiple accounts, as well as for the main tenant.

This feature is integrated into Dashboards and Billing Inventory. Exchange rates are managed for specific time periods, and the option is enabled only when all related currency rates are set. It supports a single target currency per tenant, with Account Master level currency settings available.

This guide will walk you through the process of setting up exchange rates and defining plan details in the platform.

Add a Currency Exchange Plan

1. Click "Settings".

On the left navigation pane, click Settings.

2. Click "Currency Exchange Plans".

Click Currency Exchange Plans.

3. Click "Add Currency Exchange Rate".

To add a new currency exchange rate, click Add Currency Exchange Rate. The Add Currency Exchange Rate page appears and users must fill all the details step-by-step in the Basic Details and Setup Exchange Rate steps.

4. Enter "Plan Name".

In the Plan Name box, type the currency exchange plan name. For example, type USD to INR as the plan name.

5. Enter "Plan Description".

In the Plan Description text box, type a description for the currency exchange plan. For example, you can type USD to INR Plan.

6. Select Scope as Account or Tenant.

For the new currency exchange plan, select the scope as Account or Tenant. If you select Account, then Select Account Master drop-down appears and if you select Tenant, then Select Tenant drop-down appears.

7. Choose option in Select Account Master or Select Tenant drop-down list.

Based on the selected scope, select all relevant options in Select Account Master or Select Tenant drop-down list. For example, if the scope selected here is Tenant, then from the Select Tenant drop-down list, select all applicable options.

8. Click Ok.

After selecting relevant option(s), click Ok.

9. Select "Source Currency".

In the Source Currency drop-down list, select applicable source currencies for the exchange rate.

10. Click "Ok".

Click Ok after selecting relevant options.

11. Select "Target (Organization Currency)".

In the Target (Organization Currency) drop-down list, click to select a target currency for the exchange rate. For example, select INR - Indian Rupee as the target currency.

12. Click "Next".

Click Next to proceed to the next stage of setting up the exchange rate.

13. Fill up Exchange Rate.

In the Exchange Rate field, type the exchange rate or use the arrows to set the correct value.

14. Fill exchange rate for every source currency.

For example, in this case, type 87 as the exchange rate. If there are multiple source currencies selected in the Source Currency list, then individual rows will appear for each source currency and you will need to fill exchange rate for each row that appears.

15. Enter Start Month.

In the Start Month field, click the calendar to select the start month and year.

16. Click "Add Additional Period".

To include an additional time period for the exchange rate plan, click Add Additional Period.

17. Enter Start Month.

The Add Additional Period dialog box appears. Here, in the Start Month field, click the calendar to select the start month and year.

18. Click Add Period.

After adding the start month, click Add Period. Note that adding additional time period adds up an additional section where exchange rate needs to be filled for every source currencies selected earlier.

19. Fill Exchange Rate for the additional time period.

For the additional time period that is added, fill the Exchange Rate fields. You can type the exchange rate or use the arrows to set the correct exchange rate for the source currencies.

20. Type 80 as Exchange Rate for 01/2022 period.

For example, type 80 as the exchange rate for 01/2022 period.

21. Save Exchange Rate.

Click Save Exchange Rate to save the new plan.