Introduction

The Billing Inventory feature provides detailed cost visibility across AWS, Azure, GCP, and OCI, enabling users to analyze resource-level costs, discounts, reservations, marketplace charges, and support fees. It offers multi-dimensional filtering and analysis, helping organizations track and optimize cloud expenses efficiently.

It can also be used by Finance users for billing reconciliation, which enables a truly powerful capability to a central view that support multiple cloud providers and cloud account types.

Billing Inventory is designed to provide advanced cloud cost management for FinOps practitioners, offering granular visibility and intelligent optimization. Through this, the platform offers a deep dive into cost structures, covering resource-level expenses and extending to discounts, reservations, third-party service charges, and support fees.

Billing Inventory – Inventory Summary

The Inventory Summary sub-feature provides aggregated cost insights, allowing users to group, filter, and analyse cloud costs at a high level before diving into granular details. Key capabilities

• Flexible Grouping & Aggregation by provider, region, charge type, and custom tags.
• Advanced Filtering by time range, service type, and resource
• Cost Trend & Change Analysis with percentage and absolute cost
• Exporting & Custom Views for seamless reporting and analysis.

Billing Inventory – Inventory Details

For power users and finance teams, the Detailed View provides:

• Line-item cost breakdowns across individual resources, credits, discounts, and other charge
• Multi-dimensional filtering to get to the details that is required
• Charge type and discount analysis, helping businesses understand true cloud
• Cross-cloud reconciliation tools, ensuring consistency across different billing models.

Using Billing Inventory

Follow the below steps to learn how to use the Billing Inventory feature.

1. Click "FinOps".

On the left navigation pane, click FinOps.

2. Click "Billing Inventory".

Click Billing Inventory.

3. Select another value for Cloud Account filter.

In the Filter section, for the Cloud Account filter, click the drop-down list and select another value.

4. Click Ok.

After selecting another value for the filter, click Ok. Cost details will appear on the page as per the selected values.

5. Select another value for Charge Type filter.

For the Charge Type filter, click the drop-down list and select other applicable value(s).

6. Click Ok.

After selecting relevant options, click Ok to confirm. Cost details will appear on the page as per the selected values.

7. Click Add.

To add a custom filter, click 'Add' and select a filter. For example, in this case, select Billing Entity.

8. Select values for Billing Entity filter.

For the Billing Entity filter, click the drop-down list and select relevant values. For example, in this case, the Select All option is selected.

9. Click Ok.

Click Ok to confirm the selection. Details will appear on the page as per the selected values.

10. Expand/Collapse filters.

Click the filter icon on the top-right side of the screen to expand or collapse the filter sections. The filters are grouped in Time, Filter, and Group By sections.

11. Click "Add" to add a group by filter.

To add a custom group by filter, in the Group By section, click Add.

12. Select an option for the group by filter.

Select an option for Group By filter. In this case, the option Product Family is selected. The cost details will be grouped as per the selected option and will be displayed.

13. Inventory Summary tab.

The Billing Inventory page shows two tabs – Inventory Summary and Inventory Details. The Inventory Summary tab shows by default.

The Inventory Summary page shows the cost and charge details for a particular usage period as per various product codes. The columns that users can view on the Inventory Summary page are – Product Code, Change, Cost, and Total (Unblended Cost). To view detailed billing information, click a cost value (from the Cost column) for a day for which you would like to see the details. You can also click a Product Code for which you would like to see detailed information. The detailed information can be viewed in the Inventory Details tab.

14. Click on a cost.

For example, if you click the cost value $1.35 on the last column, then you will be redirected to the Inventory Details tab where you can view detailed cost information.

15. View Inventory Details.

The Inventory Details page shows the detailed cost information as per resource IDs. The main columns that users can view on this page are Resource ID, Cloud Account, Cost, Change, and Total (Unblended Cost).

Let us now understand what happens when a user clicks on various options available within the Inventory Details grid.

• When a user clicks a resource ID, the Resource Details pop-up screen appears on the right side of the screen and all the resource related information can be viewed here.

• When a user clicks on a particular cost for a resource, they will be able to view the Cost Breakdown Drilldown pop-up screen on the right side of the screen. This shows the cost drilldown details. On the drilldown screen, you have the option to add custom filter and subscribe to a drilldown.

  For example, if you click on the cost $0.01, then the Cost Breakdown Drilldown screen displays.

16. View Cost Breakdown Drilldown.

The Cost Breakdown Drilldown screen appears and shows detailed drilldown information for the selected cost.

17. Click a data point to drilldown further.

In the bar chart, click on a designated area to get further drilldown details.

18. Collapse/Expand Filter View.

In the drilldown screen, users can click the filter icon to collapse or expand the filter view.

19. View Existing Filters.

The drilldown screen has some pre-defined filters and values can be changed for those filters as per the requirement.

20. Add custom filter.

Perform the following steps to add custom filter: Click Add. Select the filter you would like to add and then set appropriate value(s) for it. For example, if you have selected Account Status as the filter, then you can select the relevant options from Active, Inactive, Not Onboarded, and Retired. Click Ok to apply the selected values. Repeat step 2 to add additional filters. To remove a custom filter, click the cross symbol that appears on the top of a filter when you move the cursor over it. After the relevant filters are applied, all the billing and cost data is shown accordingly.

21. Click "Subscribe".

Click Subscribe to subscribe to drilldown details.

22. Fill subscription details.

Perform the following steps to subscribe to a drilldown:

1. In the Cost Breakdown Drilldown screen, click Subscribe. The Subscribe Drilldown pop-up screen appears.
2. In the Subscription Name box, type the name of the subscription.
3. In the Email Address box, type the email address of the recipient.
4. In the Tenant list, select a tenant.
5. In the Report Export Format field, PDF is selected by default.
6. In the Start Date field, click the calendar and select the date from when the subscription needs to be started.
7. In the Start Time field, select the time from when the subscription needs to be started.
8. In the Recurrence list, select one option from: Once, Daily, Weekly, and Monthly.

23. Select Recurrence - "Once".

If you select the option Once, then you will be able to subscribe to the cost drilldown for just one time.

24. Select Recurrence - "Daily".

If you select the option Daily, then in the End Date field, add an end date till when you would need to receive the cost drilldown details.

25. Select Recurrence - "Weekly".

If you select the option Weekly, then you can select the days of the week when you would like to receive the cost drilldown details (select the days between Monday and Sunday). After that, select the End Date till when you would like to subscribe.

26. Select Recurrence - "Monthly".

If you select the option Monthly, then you need to select either On Week of the Month or On Days of the Month.

• If you select On Week of the Month, then choose an appropriate option corresponding to the week number when the cost details need to be sent, and then select the days of the week.
• If you select On Days of the Month, then select the dates in a month when the cost details will be sent.
• You can also enable Do you want to exclude any months? field and then select the month(s) that needs to be excluded.
• After selecting all the relevant details, in the End Date field, select the end date.

27. Click Create.

Click Create to subscribe to the cost drilldown details.