Budget Management

Introduction to Budget Management

Nowadays cloud cost contributes a big portion of the expenses incurred by enterprises. It is important to control these expenses by regularly monitoring the cost incurred by different departments in an enterprise.

Many organizations are using different budgeting mechanisms for managing and planning their cloud spend for different teams/departments to run a predictable business.

In comparison to traditional on-premises budgeting, cloud budget management is much more complex due to the variable costs involved with multiple cloud services. Multi-cloud environment makes it even more complex.

The key factor involved in budget planning & forecasting is to remove the surprise factor from the cloud billing and allocate/distribute money efficiently. The bigger opportunity with budget planning & forecasting is about how to effectively use cloud and improve the financial and business predictability.

At the high level, Cloud Budget Management consists of 4 components:

  1. Forecast: The variable nature of cloud costs enables you to cut down on waste. But at the same time, it requires an efficient forecasting model that can analyze not only the historical billing data but also derive patterns from these data around seasonality as well as other external factors involved. Similarly, forecasting is needed for an effective cloud usage and reserved instance planning.
  2. Monitor: The ability to set budgets and monitor them periodically at the multiple granularity levels & scopes is required.
  3. Report: The actual or forecasted data must be continuously reported and provided to all stakeholders on a periodic basis.
  4. Respond: When budgets are at risk, automated responses and actions must be available. It will provide flexibility to respond at various budget thresholds.

CoreStack’s Budget Management

CoreStack Budget Management provides flexibility and comprehensive support for budget forecasting and planning needs of organizations of all sizes across projects and cost centers that span one or more public cloud providers.

CoreStack enables you to define budgets for various departments and control the expenses on cloud within budget. This feature also provides insights in real time about the budgets configured as the cloud spend constantly changes.

Navigation

Click Cost in the Left navigation menu and select Budget option to land in the Budget Management dashboard.

The summary about the budget rules can be viewed in the Budget Management dashboard. Budget rules that are created to monitor and control the cost incurred on cloud accounts will be listed in this section. It also provides an overview about the number of budget rules configured and the total number of alerts that were triggered by these budget rules.

Filters

There are multiple filters available in the Budget Management dashboard to refine and view the budget details.

  • Cloud Provider: Filters the budget details by cloud providers.
  • Cloud Account: Filters the budget details by cloud accounts.
  • Currency: Displays the values in the selected currency.
  • Cloud Account Type: Filters the budget details by cloud account type.
  • Advanced Filters: Filters the budget details using advanced options such as budget period, budget amount, actual spend, forecasted spend.

Downloading the Budget Details

The information displayed in the Budget Management dashboard about the configured budgets can be downloaded as CSV or PDF by clicking the Download icon.

Recent Alerts & Insights

The Recent Alerts & Insights section will provide details about the most recent alerts that were triggered by the budget rules configured in the account and the key insights that were derived as part of these budget management operations. You can choose to Open or Dismiss each of these listed alerts and insights.

Clicking on View All link will take you to the Alerts & Insights screen. The tabs available are: Alerts and Insights.

Alerts

This tab lists all the alerts that are triggered for the budget rule with its details and associated actions.

Insights

This tab lists all the insights, with its details, for the budget rule. It provides a complete log of all actions performed with respect to triggered thresholds.

Sync with Cloud

Existing budgets that you have already created in your public cloud account can be imported to CoreStack. When a cloud account is onboarded into CoreStack, all budgets created in the cloud account will be imported automatically and listed in the Budget Management dashboard.

Further, CoreStack will sync the budgets periodically for every few hours. Any budgets that are created in CoreStack at the cloud account scope are synced back to cloud provider and vice versa. Since the sync happens every few hours between CoreStack and the cloud provider, the dashboard also provides an option to initiate sync on-demand with the cloud provider.

Click the arrow next to Create Budget button in the Budget Management dashboard and select the Sync with Cloud option from the menu. The sync will be initiated with the cloud account and the budget details from the cloud account will be imported into CoreStack.

Dashboard Views

CoreStack provides different view for the Budget Management dashboard. You can save the preferred view that will preserve the settings such as the selected filters for your subsequent logins.


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